Hospital Updates On New Electronic System

November 14, 2022

Bermuda Hospitals Board provided an update on its progress with the implementation of its first BHB-wide electronic medical record system, called PEARL [Patient Electronic & Administrative Records Log].

Dr Michael Richmond, Chief Executive Officer & President, noted that the first two weeks had “not been without their challenges, but that activity was beginning to return to normal.”

He said: “The success of the implementation has been carried by our staff, external physicians and our partners, who prepared all they could, then have worked through the early expected issues that a major system implementation experiences. It has been a true team effort, as PEARL connects all parts of the hospital from pharmacy, diagnostics, finance and support areas to emergency, acute and critical care at all campuses.

“The good news, is that we are on track and, after two weeks of having a slow-down in our planned and outpatient activity, services will be running at normal capacity from Monday, including the number of elective surgeries. These are still early days, but issues are being managed, and staff are mastering the new system.”

“Although there was a planned slow-down in planned and outpatient activity, over the first two weeks after go-live, there were still 3,267 encounters in ambulatory care [outpatient clinics and diagnostics], 150 surgeries [elective and emergency] and 20 babies born. In areas where activity could not be controlled, the normal activity levels were experienced. There were 1,011 people who attended the Emergency Department and Lamb Foggo Urgent Care Centre, and 142 admissions to an inpatient ward. This reflects KEMH and MWI wards. In the Emergency Department, the average length of time between arrival and discharge, did increase in line with expectations in the first week, but has gradually decreased since then [see data below].

Dr Richmond added: “I would like to extend my appreciation to the community for their continued understanding. We know it has been a challenge at times for patients in Emergency with longer average stays than normal, and elective procedures were reduced in the first two weeks. But the great promise of PEARL is to that as we work through this period we will be able to improve our care, smooth transitions, and use the system to help us deliver a better, safer care experience.”

A spokesperson said, “PEARL went live just after midnight on Saturday 29 October when information was transferred and then validated. Staff in different departments started using the system from the early afternoon.

“The following is the ED length of stay [from arrival to discharge] in minutes for each day following go-live. The average length of stay up to 29 October in ED was 198 minutes [3 hours and 18 minutes]. It was shared before go-live that in the first week that staff getting used to the new system were expected to work at about 50% of their usual capacity as they go used to the new system, and this would gradually improve.

  • Saturday 29 October [partial day]: 294
  • Sunday 30 October: 405
  • Monday 31 October: 442
  • Tuesday 1 November: 358
  • Wednesday 2 November: 485
  • Thursday 3 November: 366
  • Friday 4 November: 285
  • Saturday 5 November: 289
  • Sunday 6 November: 239
  • Monday 7 November: 289
  • Tuesday 8 November: 190
  • Wednesday 9 November: 160

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